Employment Assistant
Chestnut Hill, MA Chestnut Hill, MA Full-time Full-time $43,850 - $54,800 a year $43,850 - $54,800 a year 6 days ago 6 days ago 6 days ago Boston College Introduction Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,484 full-time undergraduates and 5,250 graduate and professional students.
Ranked 35 among national universities, Boston College has 888 full-time and 1,281 FTE faculty, 2,711 non-faculty employees, an operating budget of $1.
4 billion, and an endowment in excess of $3.
5 billion.
Job Description The Employment Assistant is responsible for coordinating and managing the logistical components for all Human Resources/Employment operations, initiatives, and processes, and oversees the initial triage of inquiries from internal and external customers on the following topics:
Recruitment, Reference checks, Adverting, Website Postings HRIT/ PeopleSoft eRecruit system On Boarding and Orientation logistics CORI/SORI Background Checks Recordkeeping and Compliance/Maintenance of Personnel Records in Etrieve Specific duties include:
Responsible for the administrative organization and efficient running of the Employment office operations including front desk coverage, running background checks, ordering and managing supplies, purchasing reconciliation, and customer service.
Recruit, interview, train, supervise and delegate responsibilities to student employees (approximately 5 each semester).
Assist students in learning to be professional contributors in a workplace.
Ensure they balance work and study.
Oversight of job advertisements on various websites with a concentration of OID compliance, niche recruiting sites including LinkedIn, Indeed, as well as overseeing and managing the candidate experience of over 15,000 applicants per year.
Provide direct administrative support to the Employment team, including assistance with various projects:
job fairs (Brighton Community, diversity and veteran recruiting, sports administration and intern job fairs).
Assist with processing hires, generating offer letters, and employment related events/collaborations, scheduling as needed.
Organize and attend weekly Employment staff meetings, establishing agendas, preparing minutes, documenting and monitoring the completion of follow-up actions, and producing analytics/reports for presentation to HR management.
Responsible for monthly Employment metrics reporting utilizing PeopleSoft and the University's applicant tracking system.
Design of print and online recruiting ads (ie; Athletics Intern, Dining and Community job fair flyers.
) Serves wider BC Community, especially internal applicants, managers, employees with various queries including:
employee relations, routine benefits, University policies, and application process for applicants, technical difficulties with recruiting solutions, managing the hire process, and job status.
Full-Time Equivalent Hiring Range:
$43,850 to $54,800; salary commensurate with relevant experience.
Requirements Minimum Qualifications Minimum 1-2 years of administrative support experience in a fast paced environment required Well organized and detail-oriented Manages deadlines effectively Excellent communication skills-both oral and written Ability to work well with diverse groups of people Possess adaptability, flexibility, and strong judgment skills Ability to work collaboratively and independently Intermediate Excel Skills Google Docs experience is preferred Preferred PeopleSoft eRecruit or other Applicant Tracking Systems Supervisory/Training experience of administrative office/web procedures Strong organizational skills Linked In/Indeed/Survey Monkey Skills MS Word, EXCEL & PowerPoint Skills Bilingual Spanish or French-Creole is a plus Education Bachelor's degree is preferred with a strong interest in HR/operations strongly desired Closing Statement Boston College offers a broad and competitive range of benefits depending on your job classification eligibility:
Tuition remission for Employees Tuition remission for Spouses and Children who meet eligibility requirements Generous Medical, Dental, and Vision Insurance Low-Cost Life Insurance Eligibility for both University-Funded 401k and Employer-Sponsored 403b Retirement Plans Paid Holidays Annually Generous Sick and Vacation Pay Boston College conducts pre-employment background checks as part of the hiring process.
Boston College is an affirmative action, equal opportunity employer.
In concert with our Jesuit, Catholic mission, Boston College is dedicated to the goal of building a culturally diverse and pluralistic faculty and staff committed to teaching and working in a multicultural environment and strongly encourages applications for women, minorities, individuals with disabilities, and covered veterans.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
Ranked 35 among national universities, Boston College has 888 full-time and 1,281 FTE faculty, 2,711 non-faculty employees, an operating budget of $1.
4 billion, and an endowment in excess of $3.
5 billion.
Job Description The Employment Assistant is responsible for coordinating and managing the logistical components for all Human Resources/Employment operations, initiatives, and processes, and oversees the initial triage of inquiries from internal and external customers on the following topics:
Recruitment, Reference checks, Adverting, Website Postings HRIT/ PeopleSoft eRecruit system On Boarding and Orientation logistics CORI/SORI Background Checks Recordkeeping and Compliance/Maintenance of Personnel Records in Etrieve Specific duties include:
Responsible for the administrative organization and efficient running of the Employment office operations including front desk coverage, running background checks, ordering and managing supplies, purchasing reconciliation, and customer service.
Recruit, interview, train, supervise and delegate responsibilities to student employees (approximately 5 each semester).
Assist students in learning to be professional contributors in a workplace.
Ensure they balance work and study.
Oversight of job advertisements on various websites with a concentration of OID compliance, niche recruiting sites including LinkedIn, Indeed, as well as overseeing and managing the candidate experience of over 15,000 applicants per year.
Provide direct administrative support to the Employment team, including assistance with various projects:
job fairs (Brighton Community, diversity and veteran recruiting, sports administration and intern job fairs).
Assist with processing hires, generating offer letters, and employment related events/collaborations, scheduling as needed.
Organize and attend weekly Employment staff meetings, establishing agendas, preparing minutes, documenting and monitoring the completion of follow-up actions, and producing analytics/reports for presentation to HR management.
Responsible for monthly Employment metrics reporting utilizing PeopleSoft and the University's applicant tracking system.
Design of print and online recruiting ads (ie; Athletics Intern, Dining and Community job fair flyers.
) Serves wider BC Community, especially internal applicants, managers, employees with various queries including:
employee relations, routine benefits, University policies, and application process for applicants, technical difficulties with recruiting solutions, managing the hire process, and job status.
Full-Time Equivalent Hiring Range:
$43,850 to $54,800; salary commensurate with relevant experience.
Requirements Minimum Qualifications Minimum 1-2 years of administrative support experience in a fast paced environment required Well organized and detail-oriented Manages deadlines effectively Excellent communication skills-both oral and written Ability to work well with diverse groups of people Possess adaptability, flexibility, and strong judgment skills Ability to work collaboratively and independently Intermediate Excel Skills Google Docs experience is preferred Preferred PeopleSoft eRecruit or other Applicant Tracking Systems Supervisory/Training experience of administrative office/web procedures Strong organizational skills Linked In/Indeed/Survey Monkey Skills MS Word, EXCEL & PowerPoint Skills Bilingual Spanish or French-Creole is a plus Education Bachelor's degree is preferred with a strong interest in HR/operations strongly desired Closing Statement Boston College offers a broad and competitive range of benefits depending on your job classification eligibility:
Tuition remission for Employees Tuition remission for Spouses and Children who meet eligibility requirements Generous Medical, Dental, and Vision Insurance Low-Cost Life Insurance Eligibility for both University-Funded 401k and Employer-Sponsored 403b Retirement Plans Paid Holidays Annually Generous Sick and Vacation Pay Boston College conducts pre-employment background checks as part of the hiring process.
Boston College is an affirmative action, equal opportunity employer.
In concert with our Jesuit, Catholic mission, Boston College is dedicated to the goal of building a culturally diverse and pluralistic faculty and staff committed to teaching and working in a multicultural environment and strongly encourages applications for women, minorities, individuals with disabilities, and covered veterans.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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